Core facilities · Institution plan
Daily census and per diem billing
ConductColony takes a census of every billable cage and tank each morning, prices it at your per diem rates, and builds a monthly statement for each lab.
Census and billing come with the Institution plan, priced for each facility.
A census by room each morning
The census is taken each morning from the cages and tanks in use.
Each line shows the lab, protocol, animal count, rate and charge, grouped by room.
Corrections with a reason
Staff can correct a line's lab, protocol, rate or units for that day.
Each correction needs a reason and is recorded in Activity.
Rates by species and housing
A rate charges per cage, per tank or per animal each day.
Rates can differ by species, cage type and tank size.
Monthly statements for each lab
The facility manager builds each lab's statement from the month's census.
A statement moves from draft to final to exported.
Service charges and CSV export
One-off charges, such as an animal order fee, are added to the month's statement.
A month's statements export as one CSV file.
Columns in the CSV export
- Account
- Lab
- PI
- Service code
- Description
- Quantity
- Unit price
- Amount
- Period start
- Period end
Check the census at the rack
Staff pick a room on a phone and scan every card and tank label in it.
The check lists cages billed in that room that were not scanned, and scanned cages that are not billed there.
Each PI sees their own statements
A PI opens and exports only their own lab's statements.
Statements for other labs stay hidden from them.
Talk to us about your facility
Tell us how you bill labs today, and we will show you the census and statements in the sample facility.