Every protocol, every animal, every cage — auditable in real time
IACUC committees and veterinary staff need centralized visibility into animal use across the institution. But when each lab tracks their colony in their own spreadsheet, getting an accurate census means chasing down PIs and reconciling inconsistent data. ConductColony gives veterinary oversight a single system of record that labs actually use.
Tools for oversight
Everything you need to maintain an effective IACUC program.
Real-time census
See exactly how many animals are in each cage, under each protocol, at any moment. No waiting for labs to submit counts. No reconciling spreadsheets. The census is always current because it's derived directly from the live colony records.
Protocol compliance tracking
Every animal is linked to a specific IACUC protocol. The system tracks approved animal numbers, current usage, and protocol status. Easily verify that no protocol exceeds its approved animal count.
Automatic expiry alerts
Receive alerts when IACUC protocols are approaching expiration. No more last-minute scrambles for renewal paperwork. Alerts fire automatically based on protocol dates, so nothing falls through the cracks.
Immutable audit trails
Every change to every record is logged with the user, timestamp, and before/after values. Activity logs are append-only and exportable. Provides the documentation trail required for semi-annual IACUC facility inspections.
What ConductColony means for your IACUC program
Faster semi-annual inspections
During facility inspections, IACUC members need to verify that the number of animals matches what is approved under each protocol. With ConductColony, you can pull up protocol-level census data in seconds instead of requesting spreadsheets from individual PIs and waiting days for responses.
Proactive compliance, not reactive
Instead of discovering protocol expirations after the fact, automatic alerts notify relevant personnel 30, 14, and 7 days before a protocol expires. Overcrowding alerts fire when cage density exceeds configurable thresholds. The goal is to catch problems before they become violations.
Consistent record-keeping across labs
When every lab in your institution uses the same system with the same data model, you get consistent records. No more translating between one lab's Excel format and another's Google Sheet. Standardized strain names, sex codes, and genotype notation across all labs.
Reduced administrative burden
Veterinary staff spend less time chasing down census data and more time on animal welfare. PIs spend less time preparing reports and more time on research. The system generates the reports — humans review them.
Questions from IACUC teams
Yes. ConductColony supports role-based access. Veterinary staff or IACUC committee members can be given member-level access that allows viewing all colony data without the ability to modify records.
Each lab creates their own organization in ConductColony, which keeps their data isolated. For institutional oversight, contact us about the Institution plan, which provides cross-organization visibility for veterinary and IACUC staff.
Yes. Census data can be exported as CSV at any time, broken down by species, strain, and protocol. This data facilitates the preparation of USDA Annual Reports on animal use.
ConductColony is designed to be easier than Excel, not harder. Labs that try it typically prefer it within the first week. The free tier means there's no budget barrier, and the AI-powered import wizard lets labs bring their existing spreadsheet data in 5 minutes.
See How Labs Report to IACUC
Walk through ConductColony's protocol tracking, census reports, and compliance alerts.