IACUC compliance made simple
Stop scrambling before semi-annual reviews. ConductColony keeps your protocols, census counts, and audit trails current so you are always inspection-ready.
Protocol Tracking
Link every animal and cage to an approved IACUC protocol. Track usage counts against approved limits in real time so you never inadvertently exceed your allocation.
- Create protocols with title, PI, approval number, and approved animal count
- Set protocol start and expiration dates with automatic status updates
- Link animals to protocols individually or in bulk
- Live usage counter shows current animals vs. approved maximum
- Visual warning indicators when you approach 80% and 100% of limits
- Protocol detail page with full list of associated animals and cages
Expiry Alerts
Never be caught off guard by an expiring protocol, an overdue cage change, or an aging animal. ConductColony sends automated email alerts before deadlines arrive.
- Daily alert cron checks protocols, cages, and animals at 6 AM UTC
- Protocol expiry alerts sent 30, 14, and 7 days before expiration
- Cage change reminders based on your vivarium’s change schedule
- Animal age alerts for breeding retirement and experimental endpoints
- Overcrowding alerts when cage occupancy exceeds institutional limits
- All alerts visible on the dashboard and in the dedicated Alerts page
Census Reports
Generate accurate animal census reports for IACUC semi-annual reviews with one click. No more manually counting animals across spreadsheet tabs.
- Instant census by species, strain, sex, and protocol
- Breakdown by location: facility, room, rack, and shelf
- Historical census snapshots — compare counts over time
- Export census data as CSV for submission to your IACUC office
- Filter by date range to match your review period exactly
- Protocol-specific census showing usage vs. approved limits
Pain Categories
Track USDA pain and distress categories (A through E) for every animal. ConductColony keeps your records consistent and ready for regulatory reporting.
- Assign USDA pain categories at the animal or protocol level
- Categories A through E with descriptions for quick reference
- Aggregate pain category reports by protocol, PI, or institution
- Historical tracking — see when categories were assigned or changed
- Export pain category summaries for annual USDA reports
Audit Trails
Every change in ConductColony is recorded with a timestamp, user identity, and details. Your activity log is an immutable audit trail that satisfies institutional accountability requirements.
- Automatic logging of all create, update, and delete actions
- Records include who made the change, when, and what was changed
- Filterable activity log by user, entity type, action, and date range
- Cage card scans logged with timestamp for facility walk-through records
- Export activity logs as CSV for compliance documentation
- No ability for any user to delete or modify audit log entries
Multi-User Roles
Control access with role-based permissions. PIs manage protocols, lab managers oversee operations, technicians update daily records, and veterinary staff review health data.
- Four built-in roles: PI, Lab Manager, Technician, Veterinarian
- Role-based access: control who can create, edit, view, and delete
- Invite team members via email with automatic role assignment
- PI role manages protocols, billing, and organization settings
- Technician role focused on daily tasks: cage changes, animal updates, weaning
- Free plan supports 2 users; Lab plan supports 10; Pro supports 25
Be inspection-ready, always
Start free with protocol tracking and expiry alerts included. Upgrade for census reports and pain categories.