Colony tracking that just works
Replace spreadsheets with a purpose-built system designed for how vivarium staff actually work. Every cage, animal, strain, and transfer in one place.
Cage Management
Organize your entire vivarium with a cage-centric view. Create cages, assign them to locations, set statuses, and track occupancy at a glance.
- Create cages with auto-generated IDs or your own naming scheme
- Assign cages to specific rooms, racks, and shelf positions
- Track cage status: active, weaning, quarantine, or retired
- View occupant count, sex breakdown, and strain for each cage
- Bulk actions for cage transfers, status changes, and archiving
Animal Records
Maintain a complete record for every animal in your colony. From ear tag to sacrifice, every data point is captured and searchable.
- Record species, strain, sex, date of birth, and unique identifiers
- Track status lifecycle: alive, weaning, breeding, sacrificed, transferred
- Link animals to parents for automatic lineage tracking
- Attach notes, weights, and experimental observations
- Full history timeline for each animal with every change logged
Strain Library
Maintain a centralized strain library with standardized nomenclature. No more guessing whether someone meant B6 or C57BL/6J.
- Store official strain names, aliases, and descriptions
- Track strain source (vendor, in-house, collaborator)
- View all cages and animals for a given strain instantly
- Import strains automatically during CSV import with alias normalization
- Color-coded strain tags across all views for quick visual identification
QR Codes & Cage Cards
Generate printable cage cards with embedded QR codes. Scan with any phone to pull up cage details instantly.
- Printable cage cards formatted for standard vivarium card holders
- QR code links directly to the cage detail page in ConductColony
- Cards display cage ID, strain, animal count, protocol, and PI name
- Print individual cards or batch-print for an entire room
- Works with any smartphone camera — no app required
CSV Import Wizard
Already have colony data in a spreadsheet? Import it in under 5 minutes with our AI-powered column-mapping wizard.
- Upload Excel or CSV files with any column layout
- AI analyzes your headers and sample rows to auto-map columns
- Normalize inconsistent data: sex codes, dates, genotypes, strain aliases
- Preview mapped data before importing — fix issues before they happen
- Undo any import within 24 hours if something looks wrong
- Free migration assistance via email for complex datasets
Search & Filter
Find any animal or cage in seconds. Full-text search across IDs, strains, genotypes, and notes with powerful filters.
- Global search bar across animals, cages, strains, and protocols
- Filter by strain, sex, status, cage, location, or date range
- Sort by any column — ID, age, strain, cage, or last modified
- Save frequently used filters for one-click access
- Export filtered results to CSV for offline analysis
Dashboard & Census
See your entire colony at a glance. Real-time census, strain distribution, and growth trends on one screen.
- Total animal count with breakdown by species, strain, and sex
- Cage utilization and occupancy rates across locations
- Strain distribution charts with trend lines over time
- Recent activity feed showing latest changes by all team members
- Protocol usage summary with alerts for approaching limits
Start tracking your colony today
Free for up to 5 users and 100 cages. Import your spreadsheet in under 5 minutes.